Scotland Retreat and Event Policies
Scotland Retreat, May 22-28, 2027
BOOKING CONDITIONS
Please take the time to read and understand the conditions of booking the May 2027 Scotland Retreat with Dewana Waters and Balanced Life Studio.
DEPOSITS AND VENUE POLICY
A non-refundable deposit of $500 per person is required for your booking to be confirmed. If your booking is made within 30 days of the retreat start date, the full amount is payable at the time of booking, including your non-refundable deposit.
It is the policy of the retreat venue to enforce a strict non-smoking environment. Smoking, vaping, and the use of tobacco products are not allowed anywhere on the venue property. You will be responsible for any damage to a room or other property resulting from smoking, vaping, or tobacco use anywhere on the retreat venue property.
PAYMENTS
Fifty percent (50%) of the total remaining balance is due by Sunday, October 31, 2026. Final payment of the remaining retreat balance is due by Tuesday, February 1, 2027.
If the balance is not paid on or before the applicable due date, we reserve the right to treat your booking as canceled. All retreat prices are quoted and payable in U.S. dollars.
Dewana Waters and Balanced Life Studio are not responsible for any fees incurred due to currency exchange or fees charged by your credit card company or bank for processing funds in another currency.
PASSPORT AND VISA
You must carry a valid passport and obtain all appropriate visas, permits, authorizations, and certificates required for the countries you will visit during your trip.
Your passport must be valid for at least six months beyond the duration of the trip. It is your responsibility to ensure that you possess the correct passport, visas, permits, authorizations, and certificates for your trip.
Dewana Waters and Balanced Life Studio are not responsible if you are refused entry into Scotland or the United Kingdom because you lack the correct passport, visa, travel authorization, or other required travel documentation.
AIRFARE
Dewana Waters and Balanced Life Studio retreats do not include domestic or international airfare unless expressly stated otherwise.
We strongly recommend that you wait until your Scotland Retreat reservation has been confirmed before booking airfare or making any non-refundable travel arrangements.
TRAVEL INSURANCE
Travel insurance is strongly recommended for all travelers and, if purchased, should be obtained at the time of booking.
Your travel insurance should provide coverage for personal accidents, death, medical expenses, and emergency repatriation, with a recommended minimum coverage amount of $200,000 USD.
We strongly recommend that your policy also cover trip cancellation, trip interruption or curtailment, lost or damaged property, injury, travel delays, pandemics, illness preventing travel, and other expenses or inconveniences that may arise.
RIGHT TO REFUSE SERVICE
Dewana Waters, Balanced Life Studio, and the retreat organizers reserve the right to accept, decline, or retain any person as a participant in the Scotland Retreat at any time, without liability and without any obligation to provide a refund or pay any other amount whatsoever.
The retreat organizers accept no responsibility or liability for any participant who leaves the retreat before its conclusion or participates in any activity that is not included in the official Schedule of Events or retreat itinerary.
CANCELLATION DUE TO INSUFFICIENT RETREAT REGISTRATIONS
Dewana Waters and Balanced Life Studio reserve the right to cancel the Scotland Retreat before departure if too few participants have registered.
In that event, you will receive a refund of payments made beyond the non-refundable $500 deposit.
You will not be entitled to claim any additional amount or seek compensation for any injury, loss, expense, damage, loss of time, or inconvenience resulting from the cancellation. This includes, but is not limited to, passport or visa expenses, travel-authorization fees, airfare, flight cancellation fees, reservation fees, vaccination expenses, or other travel-related costs.
Dewana Waters and Balanced Life Studio strongly recommend purchasing comprehensive travel insurance.
CHANGES
Dewana Waters and Balanced Life Studio reserve the right to make changes to any aspect of the Scotland Retreat if, in their sole discretion, such changes are necessary because of hazardous, dangerous, adverse, or threatening conditions.
These conditions may include weather, political or military activity, terrorism, government restrictions, transportation disruptions, venue-related issues, or any other circumstance Dewana Waters and Balanced Life Studio consider necessary.
If the designated retreat leader is unable to lead the retreat for any reason, Dewana Waters and Balanced Life Studio may select another teacher or leader with substantially similar qualifications.
In the event of any change, modification, postponement, cancellation, or delay, you acknowledge that you will have no automatic right to a refund of the retreat price, in whole or in part, and no right to claim compensation for any injury, loss, damage, or additional expense incurred because of the change, modification, cancellation, postponement, or delay, except as otherwise expressly stated in these policies.
CANCELLATIONS BY PARTICIPANTS
If you, as a retreat participant, must cancel your reservation for any reason, including but not limited to bad weather, natural disasters, acts of terrorism, flight delays or cancellations, illness, health conditions, medical emergencies, personal emergencies, family emergencies, work emergencies, or a change of mind, the following cancellation policy will apply:
-
The $500 deposit is non-refundable.
-
If you cancel more than 91 days before the retreat start date, you may receive a full refund of payments made beyond the non-refundable deposit, provided that we are able to secure a replacement participant for your reservation.
-
If you cancel between 31 and 90 days before the retreat start date, you may receive a refund equal to 50% of eligible payments made beyond the non-refundable deposit, provided that we are able to secure a replacement participant for your reservation.
-
If you cancel 30 days or fewer before the retreat start date, no refund will be issued.
If a participant must leave the retreat before its conclusion, no refund will be provided for the unused portion of the trip.
No refund will be provided for any excursion, meal, yoga class, workshop, transportation service, or other activity that a participant misses or chooses not to attend for any reason.
CANCELLATION BY DEWANA WATERS AND BALANCED LIFE STUDIO
Dewana Waters and Balanced Life Studio reserve the right, in their sole discretion, to cancel the Scotland Retreat because of a material change in a government travel warning, travel advisory, entry restriction, safety condition, or other circumstance affecting the retreat.
In such an event, we will make reasonable efforts to transfer eligible payments you have made to a future retreat organized by Dewana Waters and Balanced Life Studio.
FORCE MAJEURE
If Dewana Waters and Balanced Life Studio or the retreat leader are prevented from performing any obligation under this agreement because of an act of God, strike, labor or trade dispute, fire, severe weather, natural disaster, breakdown, interruption of transportation, government action, political action, war, terrorism, epidemic, pandemic, public-health restriction, the act or omission of a third party, or any other cause beyond their reasonable control, Dewana Waters and Balanced Life Studio and the retreat leader will have no liability to you and may cancel, postpone, relocate, or modify the retreat.
FOREIGN TRAVEL WAIVER
I acknowledge that travel to Scotland and other foreign countries may involve risks that are not known to me or to Dewana Waters and Balanced Life Studio, the retreat leaders, or their owners, operators, officers, employees, independent contractors, representatives, agents, or other persons attending or participating in the retreat or another program.
These risks may not be reasonably foreseeable at this time or at the time of the retreat or program and may not normally be associated with travel.
I knowingly and voluntarily agree to assume any and all risks associated with such travel.
ASSUMPTION OF RISK
I acknowledge the inherent risks associated with retreat and program activities, including but not limited to yoga, dance, art, hiking, outdoor adventures, transformative experiences, mountain or nature excursions, swimming, foreign travel, transportation, sightseeing excursions, and any other activities associated with the retreat or program I am attending.
I understand that these activities may involve the risk of injury, illness, death, and property damage.
I assume all risks associated with my participation in the retreat or program, including, without limitation, risks associated with the acts or omissions of Dewana Waters and Balanced Life Studio, the retreat leaders, venue personnel, transportation providers, excursion operators, other participants, and third parties.
I also assume the risks associated with negligent or intentional acts or omissions, theft by participants or third parties, and injury caused by the condition of any property, facility, vehicle, or equipment used during the retreat or program.
RELEASE OF LIABILITY
In exchange for $100, which is included in the total payment for the retreat or program, I voluntarily and with full knowledge of the legal significance of my actions waive and release, on behalf of myself, my heirs, representatives, and estate, all claims of whatever nature against Dewana Waters and Balanced Life Studio, the retreat leaders, and their respective owners, operators, officers, employees, independent contractors, representatives, and agents.
This release includes, but is not limited to, claims arising from injury, illness, loss, damage, accident, delay, irregularity, or expense caused by strikes, war, weather, sickness, quarantine, government restrictions, or the act or omission of any airline, railroad, bus or transportation company, hotel, retreat venue, restaurant, excursion provider, school, university, company, firm, agency, organization, or individual.
This release applies to claims arising out of, resulting from, or connected with the Scotland Retreat or another program.
INDEMNIFICATION AND HOLD HARMLESS
It is expressly understood and agreed that Dewana Waters and Balanced Life Studio are not providing personal chaperones or individual supervision during the Scotland Retreat or program.
I am responsible for my individual conduct, health, safety, property, and personal decisions at all times.
I agree to defend, indemnify, and hold harmless Dewana Waters and Balanced Life Studio, the retreat leaders, and their respective owners, operators, officers, employees, independent contractors, representatives, and agents from any demand, cost, loss, expense, claim, recovery, judgment, or liability, including reasonable attorneys’ fees, arising out of or resulting from my acts, words, conduct, or participation in the retreat or program.
This includes, but is not limited to, damage to property and any injury or death sustained by another person resulting from my conduct.
MODIFICATION OF PROGRAM
I understand that the nature or location of the destination, local customs, political developments, transportation disruptions, venue conditions, and prevailing weather conditions may cause inconvenience or require modification of portions of the Scotland Retreat or program.
Dewana Waters, Balanced Life Studio, and the retreat leaders reserve the right to modify, substitute, reschedule, or cancel any tour, excursion, activity, transportation arrangement, or other part of the retreat due to reasonable circumstances.
TRAVEL DOCUMENTS AND INSURANCE
I understand that it is my responsibility to ensure that all necessary travel documents, including passports, visas, travel authorizations, permits, and yoga qualifications, if applicable, are obtained and remain valid for the duration of the Scotland Retreat.
I understand that Dewana Waters and Balanced Life Studio reserve the right to require travel insurance for any retreat or program and strongly recommend travel insurance for all retreats and programs.
Obtaining travel insurance is my responsibility. Dewana Waters and Balanced Life Studio are not liable for any loss or damage arising from my failure to obtain adequate travel insurance.
REPRESENTATION OF GOOD HEALTH
I represent that I am in sufficiently good health to travel and participate in the activities offered during the Scotland Retreat or program.
I have disclosed any physical, medical, emotional, or other condition that may affect my ability to travel or safely participate in retreat activities, and I have not been advised by a medical practitioner that I should refrain from participating.
I acknowledge that Dewana Waters and Balanced Life Studio and the retreat leaders are not responsible for the costs of my medical treatment, medical transportation, prescriptions, hospitalization, emergency services, or other healthcare needs.
CHOICE OF LAW; VENUE
This waiver and agreement shall be governed by the laws of the State of West Virginia, USA.
The parties agree that any lawsuit brought to enforce the terms of this waiver or to recover alleged damages arising from this waiver or participation in a retreat or program must be filed in the Circuit Court of West Virginia in and for Raleigh County.
Each party consents to the jurisdiction of that court and the appropriate appellate courts and waives any objection to such jurisdiction or venue.
BROAD CONSTRUCTION
This waiver is a legally binding agreement and shall be construed broadly to provide a release and waiver to the maximum extent permitted under applicable law.
ENFORCEABILITY
If any provision of this waiver is determined by a court of competent jurisdiction to be invalid or unenforceable, the remaining provisions shall remain in full force and effect and shall not be impaired.
KNOWING AND VOLUNTARY EXECUTION
I acknowledge that I have carefully read this waiver, understand its contents, and understand that it includes a release of liability and an assumption of risk. I acknowledge that Dewana Waters and Balanced Life Studio and the retreat leaders are materially relying upon this waiver in allowing me to participate in activities that may include, but are not limited to, yoga, dance, art, hiking, outdoor adventures, transformative experiences, sightseeing, and mountain or nature excursions.
USE OF PICTURES AND VIDEOS
Dewana Waters and Balanced Life Studio and the retreat leaders may take and use photographs, videos, or other recordings of participants during the Scotland Retreat or program.
These may include digital images posted on websites, social-media pages, promotional materials, printed materials, advertisements, or other communications.
By participating in a Dewana Waters and Balanced Life Studio retreat or program, I consent to the use of my image, likeness, voice, photograph, or video by Dewana Waters and Balanced Life Studio for promotional, educational, informational, or other lawful purposes without additional compensation.
DISCLOSURE OF PERTINENT INFORMATION
It is essential that any pertinent information, including any medical, physical, social, emotional, dietary, mobility, or other condition that may limit or affect your active participation in a Dewana Waters and Balanced Life Studio retreat or program, be discussed with the retreat directors before acceptance and attendance.
Our goal is to help make the Scotland Retreat a safe and successful experience for each participant.
Before publishing, fill in the two payment deadlines. Because this contains liability and cancellation provisions for international travel, having a West Virginia attorney review the final version would also be prudent.
