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Costa Rica Retreat and Event Policies

BOOKING CONDITIONS

Please take the time to read and understand the conditions of booking a trip with Dewana Waters and Balanced Life Studio.

DEPOSITS

A non-refundable deposit of $500 is required for your booking to be confirmed. If your booking is made within 30 days of the retreat start date, then the full amount is payable at the time of booking which includes your non-refundable deposit.

 

PAYMENTS

Fifty Percent (50%) of the total remaining amount due will be paid by Friday, August 2, 2024. Final Payment of the remaining trip balance is due Friday, January 24, 2025.  If the balance is not paid on or before the due date we reserve the right to treat your booking as canceled.  All retreat prices are quoted and payable in USD.

Dewana Waters and Balanced Life Studio is not responsible for any fees incurred due to currency exchange or fees charged by your credit card/bank for processing funds in another currency.

PASSPORT AND VISA

You must carry a valid passport and have obtained all of the appropriate visas, permits and certificates for the countries in which you will visit during your trip. Your passport must be valid for 6 months beyond the duration of the trip. It is your responsibility to ensure that you are in possession of the correct visas, permits and certificates for your trip. Dewana Waters and Balanced Life Studio is not responsible if you are refused entry to a country because you lack the correct passport, visa or other travel documentation.

AIRFARE

All Dewana Waters and Balanced Life Studio Retreats do not include national or international airfare. We strongly recommend you wait until your Retreat reservation is confirmed before booking airfare or making any non-refundable travel arrangements.

TRAVEL INSURANCE

Travel insurance is recommended for all travelers, and if purchased, should be taken out at the time of booking. Your travel insurance should provide cover against personal accident, death, medical expenses and emergency repatriation with all recommended minimum coverage of $200,000 USD. I strongly recommend it cover cancellation, curtailment, and all other expenses that might arise as a result of loss, damage, injury, delay, pandemic or illness preventing your trip or inconvenience.

RIGHT TO REFUSE SERVICE

Dewana Waters and Balanced Life Studio and the retreat organizers reserve the right to accept, decline, or retain any person as a participant at the Retreat at any time without liability and without any obligation to pay a refund or any other amount whatsoever. The Retreat Organizers take no responsibility or liability for any participant who leaves the Retreat prior to its conclusion or for any activity undertaken by any participant that is not included on the Schedule of Events or other itinerary.

CANCELLATIONS DUE TO RETREAT BOOKING REGISTRATIONS

Dewana Waters and Balanced Life Studio reserves the right to cancel any retreat prior to departure in the event that there are too few people booked, in which case you will be given a full refund of any and all payments made beyond the non-refundable $500 deposit. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa and passport fees and expenses, flights, flight cancellation and reservation fees, and vaccination costs). Again, Dewana Waters and Balanced Life Studio recommend that you purchase travel insurance.

CHANGES

Dewana Waters and Balanced Life Studio reserves the right to make changes to any aspect of the retreat if, in the absolute discretion of Dewana Waters and Balanced Life Studio, it is necessary to do so due to conditions that may be hazardous or dangerous or due to any other adverse or threatening conditions such as weather, political, military, terrorist or otherwise or for any other reason considered necessary by Dewana Waters and Balanced Life Studio

If the designated trip leader is unable to lead the trip for any reason, Dewana Waters and Balanced Life Studio, in its discretion, will enlist another teacher of substantially similar qualifications to lead the retreat. In the event of any change, postponement, cancellation, or delay, you acknowledge that you will have no right of refund of the retreat price in whole or in part and no right to claim compensation for any injury, loss or damage or other additional expenses incurred by virtue of the change, modification, cancellation, postponement or delay.

CANCELLATIONS BY PARTICIPANT

If you as a retreat participator have to cancel a retreat for any reason, including but not limited to bad weather, natural disasters, acts of terrorism, flight delays or cancellations, illness, health conditions, medical or personal or family or work emergencies or change of mind, the policy is as follows:

· $500 deposit will not be refunded.

· If you cancel more than 90 days in advance of retreat start date, a full refund, minus non-refundable deposit will be given.

· If you cancel within 60 days of the retreat start date, a 50% refund minus non-refundable deposit will be given.

· If you cancel with 30 days or less of the retreat start date, no refund will be given.

If the participant has to leave prior to its conclusion, refunds will not be made for the unused portion of the trip. No refunds will be made for any excursion, meal, yoga class or workshop or other activity that the participant misses or decides not to participate in for any reason.

CANCELLATION BY Dewana Waters and Balanced Life Studio

Dewana Waters and Balanced Life Studio also reserves, in its absolute discretion, the right to cancel any retreat due to any material change in any government travel warning or advisory. In this event, we will do all we can to transfer any payments you may have made to a future retreat with Dewana Waters and Balanced Life Studio.

FORCE MAJEURE

If Dewana Waters and Balanced Life Studio and the trip leader are prevented from performing any of their obligations under this Agreement by acts of God, strikes, trade disputes, fire, weather, breakdowns, interruption of transport, government or political action, acts of war or terrorism, acts or omissions of a third party or for any other cause whatsoever outside Dewana Waters and Balanced Life Studio and the trip leader’s reasonable control, Dewana Waters and Balanced Life Studio and the trip leader will be under no liability whatsoever to you and may either cancel or postpone the retreat.

FOREIGN TRAVEL WAIVER

I acknowledge that travel to foreign countries may involve many risks not known to me or to Dewana Waters and Balanced Life Studio, Retreat Leaders, and their owners, operators, officers, employees, independent contractors, representatives, agents, or anyone else attending or participating in a Retreat or other Program. These risks may not be reasonably foreseeable at this time or at the time of the Retreat or Program in which I participate, and may not normally be associated with travel. I knowingly and voluntarily agree to assume any and all risks associated with such travel.

ASSUMPTION OF RISK

I am aware of and hereby acknowledge the inherent risks associated with Retreat or Program activities, including, but not limited to, the risks associated with yoga, dance, art, hiking, outdoor adventures, transformative experiences, mountain or nature excursions, swimming, foreign travel, and any other activities associated with the Retreat or Program I am attending. I am aware of the risks of injury, death, and property damage that may result from, among other causes, the acts or omissions of Dewana Waters and Balanced Life Studio, Retreat Leaders, and their owners, operators, officers, employees, independent contractors, representatives, and/or agents. I further assume all risks associated with my participation in the Retreat or Program including, without limitation, the risk of negligent or intentional acts or omissions or theft by other participants or third parties, and the risk of injury caused by the condition of any property, facilities or equipment used during the Retreat or Program.

RELEASE OF LIABILITY

I, in exchange for $100 (included in the total payment for the Retreat or Program), voluntarily and while realizing the full legal significance of my action, waive and release, on behalf of myself, my heirs and my estate, all claims of whatever nature against Dewana Waters and Balanced Life Studio, Retreat Leaders, and their owners, operators, officers, employees, independent contractors, representatives, and/or agents including, but not limited to, claims of any injury, loss, damage, accident, delay, irregularity or expense caused by strikes, war, weather, sickness, quarantine, government restrictions, or arising from any act or omission of any steamship, airline, railroad, bus company, hotel, restaurant, school or university, firm, agency or individual, or for any other cause whatsoever arising out of, resulting from or in connection with the Retreat or Program.

INDEMNIFICATION AND HOLD HARMLESS

It is expressly understood and agreed that Dewana Waters and Balanced Life Studio is not providing personal chaperons or supervision with respect to this Retreat or Program and that I am responsible for my individual conduct, health and safety at all times. I agree to defend, indemnify and hold harmless Dewana Waters and Balanced Life Studio, Retreat Leaders, and their owners, operators, officers, employees, independent contractors, representatives, and/or agents for any and all demands, costs, losses, expenses, claims, recoveries, judgments and liabilities (including attorneys’ fees) of any nature arising out of, or in consequence of, my acts, words, conduct, etc. in any way connected with my participation in the Retreat or Program including, but not limited to, damage to property, any injuries or death sustained by any person(s).

MODIFICATION OF PROGRAM

I understand that the remoteness of the destination, local custom, political upheaval or other political issues and/or prevailing weather conditions may cause minor inconvenience or modification to portions of the Retreat or Program. Dewana Waters and Balanced Life Studio, Retreat Leaders, reserves the right to modify and/or cancel any tour arrangements due to reasonable circumstances.

TRAVEL DOCUMENTS AND INSURANCE

I understand that it is my responsibility to ensure that all necessary travel documents such as passports (at least six (6) months prior to expiration date), visas, and yoga qualifications (if applicable) are obtained and are valid.

I understand that Dewana Waters and Balanced Life Studio reserves the right to require travel insurance for any Retreat or Program and further recommends travel insurance for all Retreats or Programs. Obtaining travel insurance is my responsibility and Dewana Waters and Balanced Life Studio is not liable for any damages arising from my failure to obtain travel insurance.

REPRESENTATION OF GOOD HEALTH

I am in good health, have no physical conditions that affect my ability to travel and/or participate in any of the activities involved in this Retreat or Program, and I have not been advised otherwise by a medical practitioner. I acknowledge that Dewana Waters and Balanced Life Studio and Retreat Leaders, are in no way responsible for any costs related to my medical care.

CHOICE OF LAW; VENUE

This Waiver shall be governed by the laws of the State of West Virginia, USA. The parties agree that any lawsuit brought to enforce the terms of this Waiver and/or to recover any alleged damages arising from this Waiver or from participation in a Retreat or Program must be filed in the Circuit Court of West Virginia in and for Raleigh County, and each of the parties consents to the jurisdiction of such court (and of the appropriate appellate courts) in any such action or proceeding and waives any objection to such venue.

BROAD CONSTRUCTION;

This Waiver is a legally binding agreement and will be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law.

ENFORCEABILITY

If any provision of this Waiver is held by a court of competent jurisdiction to be invalid or unenforceable, the remainder of the Waiver shall remain in full force and effect and shall in no way be impaired.

KNOWING AND VOLUNTARY EXECUTION

I acknowledge that I have carefully read this Waiver, understand its contents, and understand that this Waiver includes a release of liability and an assumption of the risk. I acknowledge that Dewana Waters and Balanced Life Studio, Retreat Leaders, is materially relying on this waiver and is allowing you to engage in activities including but not limited to yoga, dance, art, hiking, outdoor adventures, transformative experiences, and mountain nature excursions, etc.

USE OF PICTURES AND VIDEOS

Dewana Waters and Balanced Life Studio and Retreat Leaders, may use any pictures or videos taken of participants during the Retreat or Program. This includes digital images which may be posted on our websites. By participating in any Dewana Waters and Balanced Life Studio or program, I agree that I am consenting to the use of my image or likeness by Dewana Waters and Balanced Life Studio for any purpose, including but not limited to electronic and printed promotional material.

DISCLOSURE OF PERTINENT INFORMATION

It is essential that any pertinent information, including any social, emotional or physical problems that might limit your active participation in Dewana Waters and Balanced Life Studio, Retreat Leaders, programs be discussed with the directors prior to acceptance and attendance in a Retreat or Program. We want this to be a successful experience for you, the participant, and Dewana Waters and Balanced Life Studio.

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